Town of Otisfield
Board of Selectmen Meeting Minutes
May 6, 2009
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from April 15, 2009.Motion to accept minutes. RM/LA– Unanimous.
3. SPECIAL EVENTS
A. None.
4. COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A. Chief Hooker
- Payroll: To reduce payroll, FF’s will only be paid for first ½ hour, in place of an hour if the call is less than ½ hour. Direct deposit is available to those interested - about (18) people are so far. This will take place, starting in July.
- Internal FD Policy will be put in place stating no pay for travel time. Training time will be reimbursed, not travel.
- Clean up day at station: Volunteer Day. All are welcome to attend and help.
6.~ QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Transfer Station Attendant: Discussion – Work safety Procedures. Operations Manual is in place, but it may need to be updated. RM: Would like to see Manual and wants to know if any protection equipment is needed. MIM will check with Eric to see what he may need. MIM reported that a log book is kept.
B. Fixed Assets - Road questions. Fixed assets are listed on MIM’s computer. All roads in town are listed in AVCOG's road study. Roads that have been rebuilt in the past are listed with costs, date length etc. in the fixed asset file which is set to calculate depreciation for the asset.
C. Heniger Lease Extensions- Richard Carpenter (lot 13) & Cheryl White (lot 9B) *Motion to sign the extensions. LA/HF – Unanimous.
D. Business Neighborhood Networking Event. Town clerk would like to put together a day to show Services offered in Otisfield, first Saturday in August at community hall from 10-2
E. Appeals Board: Volunteer application submitted from Janet B. Douglas. *Board would like to have her come in at an upcoming meeting.
F. Conservation Committee: Volunteer application submitted from Andrea Verrill Nageswari. Motion to accept application. LA/RM – Unanimous.
G. BOS Calendar: Items to add
1) Review Fee schedule in July
2) Appointment of Registrar of Voters – (2) year term on odd numbered years. To be done in January.
H. Foreclosures: (3) 2007 - Must go out to bid. Bids will be opened at the 1st meeting in June
MIM informed Board that the town owns Great Oaks again.
1) Shane, R04/020M - Land, 5.14 Acres. * Motion to put a min. bid of $20,000 RM/HF – Unanimous.
2) Poore, R12/014E-ON - Doublewide * Motion to put out a bid for what taxes are and that will be the minimum bid. HF/LA – Unanimous.
3) Chase, R04/011A- land & buildings. HF: Recommendation to talk to town attorney. RM: Executive session.
- Otisfield Historical Society: Verbiage generated from Town Attorney, submitted into public record. Automatic reversion back to town is in place. Callie will get clarification that OHS is incorporated.
J. Conservation Committee has received money from TLEA-$100, Pleasant Lake/Parker Pond-$250 & Western Foothills Land trust-$150.00. This will be used to help with the printing of the Lakes Booklet.
8. ADJUSTMENTS TO AGENDA:
A. None.
9. UNFINISHED /SCHEDULED BUSINESS:
A. Performance Evaluations: TT will type up and put on town letter head. This will be used for July evaluations. RM will email electronic file to TT.
B. Road Study Discussion (WIP) Other committee members may be available.
C. Comprehensive Plan (WIP)
D. Road Posting Discussion- RM discussed a legal note from MMA, Maine Townsmen. Legal notes from MMA submitted into public record. The State says the BOS must adopt regulations or an ordinance in order to post and enforce vehicle weight limits on local roads. OPRC will be discussing this.
E. Vault HVAC update: RM submitted a memo and photos into public record. Suggests we clean out vault and do some basic cleaning. HVAC needs will be readdressed in the future.
F. Town Building replacement costs: Insurance Company sent more info. If it goes over replacement cost, it gets the blanket limit of up to $2 million.
G. TLEA draft letter (WIP) *Nothing received as of yet.
H. Raises for town employees. *Budget item. This will be discussed on May 12th @ 7:00 PM.
- Board workshop for budget items- May 12th @ 7:00 PM.
J. Building & Grounds expenses to date expense sheets were given to board.
K. Scribner's Mills Bridge site walk date TBD. Town Manager B. Plante does not have anything in writing from Maine DOT. Harrison BOS would like to attend with Otisfield BOS and Ross Cudlitz.
10.~SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 19 to pay the towns bills. LA/RM – Unanimous.
B. Investments Financial Consultant changes to be discussed. Meeting to be set up w/ BOS and MIM.
C. Public Boat Ramp on Saturday Pond discussion. LA: Would like to keep Sat. Pond for Otisfield. RM: Supports Full public access, but not sure that Saturday Pond can handle it. RM Agrees w/ LA, it’s not a good time to do this financially. *Motion not to support Public Boat Ramp. LA/HF – Unanimous.
D. Alternative Energy Structures (RM)
E. Appointment of Registrar of Voters-2 year term on odd numbered year. *Motion to appoint Sharon Matthews for a (2) year term to expire 1/1/2011. LA/RM – Unanimous.
11.~ QUESTIONS OR COMMENTS FROM THE BOARD
A. MMA– Access is currently limited. Restrictions are by the person’s name, not by their title (department heads). MIM will immediately update info to MMA. OPRC can update a policy stating that a new person can be named as the MMA contact, in the interim of a Department Head change.
B. Administration at school, H1N1 virus – RM Informed officials that Lenny Adler is the towns Local Health Officer and that he should be notified for any future outbreaks or health epidemics.
C. CEO – $700 - $1,000 Required annually for training. RM would like to see this discussed at a Finance Committee meeting.
D. BOS – Verbiage on (3) BOS to (5) BOS – HF worked on verbiage and submitted it into public record. No discussion on whether or not BOS support this or not at this time.
E. Deputy CEO – (Currently being served by Rick Micklon) BOS feel a policy should be implemented, that in the vacationing absence of the CEO, that a Deputy CEO should be made available to the public. BOS want the verbiage, “This temporary position will be appointed by BOS, as needed, and is not considered as a year round or even part time position. This position is not intended to be confused with, nor included with the position of Local Plumbing Inspector (LPI).”
12. ~ADJOURNMENT: ~
With no further business, the meeting was adjourned at 9:12 PM. HF/LJA – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: May 20, 2009
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